Hi, I’m
Operations & Project Coordinator. I run the day-to-day — events, vendors, budgets — and when the process itself is the problem, I build the tool that fixes it.
01 — About
I'm an operations and project coordinator with 4+ years running concurrent events, vendor relationships, and budgets in fast-paced, client-facing environments.
The pattern in how I work: run the process, find where it's quietly costing everyone time, then build the fix. Usually that means SOPs, trackers, and training. Sometimes it means software — which is how Prospect happened. I watched job-search tracking fall apart across spreadsheets and inboxes, so I shipped a free tracker that real job seekers now use. I use AI tools daily to move faster on both.
02 — Experience
Design, build, and ship a free job-search tracker end to end — directing development, launching publicly, and iterating on what real users need.
Managed 2–5 concurrent events weekly and fielded 70+ weekly client and stakeholder communications, with no missed deadlines across four years. Built the SOPs and trackers that kept operations consistent as the business scaled, trained 10+ new hires, and coordinated vendor relationships across catering, entertainment, and facilities.
Generated $10,000+ in annual profit operating a multi-platform resale business across Depop, Grailed, and eBay, managing 1,000+ transactions independently.
03 — Work
Select any project to read the full case study.
Keeps every application, status, and follow-up in one place, so a job hunt stops living across spreadsheets, inboxes, and memory.
Founder — I directed the product and the build from empty repo to public launch, and I keep shipping based on what real users need.
Visit the live app →
An executive assistant's real job isn't scheduling — it's being the safety net.
Someone promised something three weeks ago in a thread nobody reopened, and no system knows about it. Open Loops reads the mail and the calendar, extracts the promises, works out which ones already closed on their own, and ranks what's left by how close it is to falling over.
Goals across four horizons — today, this week, this month, this year. Each morning a scheduled agent reads the board, a free-text briefing ("I work 9–5, gym M/W/F, deep work mornings"), and the calendar, then writes the day's itinerary. Unfinished tasks roll forward on their own.
The calendar is read-only input. The assistant plans around what's already committed and never writes time blocks back — one bad inference shouldn't cost you a real meeting.
Try the live demo → Read the code →A "Junior Project Coordinator" role asked for 3–5 years' experience, a PMP certification, and advanced Excel — for a job that was really scheduling meetings and updating status reports. A strong candidate read it, assumed they weren't qualified, and never applied. The company never knew why.
That FairPost becomes a compliance shield — a high score that lets companies look fair on paper while biased hiring continues behind it. My guardrail: track downstream hiring outcomes, not just posting quality.
An AI product's success has less to do with model quality than with whether it changes human behavior. The real challenge isn't intelligence — it's placement in the workflow, incentives, and enforcement.
View the full deck (PDF) →
Booking a kids' party in under a minute — turning an afternoon of phone calls and unclear quotes into a few taps.
Parents booking a birthday for under-fives hit opaque pricing and a string of back-and-forth calls just to lock in a date. Stressful for families, and a constant interruption for the staff fielding the calls.
MVP scope is easiest to define when it's anchored to a concrete business need, and user empathy is the fastest way to prioritize what ships first.
View the full case study (PDF) →04 — Skills
05 — Education & Certifications
Atlassian
Anthropic
Westchester Community College
06 — Contact
Have a project, a role, or just want to say hi? My inbox is open.
kaarizh@gmail.com